Online Business Bookkeeping — Australia
FreeMyCloud provides Australian online businesses with a dedicated, university-qualified graduate accountant — reconciling sales across Shopify, Amazon, eBay, and WooCommerce, handling GST and BAS, tracking cost of goods sold, and producing monthly management reports. Pre-trained and ready to start from day one.
If your online business has a turnover of $75,000 or more in a 12-month period, GST registration is mandatory. Once registered, you collect 10% GST on taxable domestic sales and report it quarterly via BAS. Exports of physical goods to overseas customers are generally GST-free. Digital products sold to Australian consumers attract GST regardless of where the seller is based.
"Australian businesses — from individual operators to publicly listed companies — deserve bookkeeping support that is qualified, reliable, and properly priced."
Julian Mahoney, Founder & Director, FreeMyCloud Book a Free ConsultationOnline selling moves fast, across multiple platforms, with high transaction volumes and complex fee structures. The financial management that results requires more than a general bookkeeping setup.
Each platform — Shopify, Amazon, eBay, WooCommerce — sends payouts that net down gross sales against platform fees, shipping charges, refunds, and advertising costs. Without proper reconciliation, the deposit hitting your bank account bears no resemblance to your actual revenue figure.
Amazon, Shopify, and eBay charge referral fees, subscription fees, fulfilment fees, and advertising costs. Each carries a different GST treatment and must be coded to the correct expense account. Incorrect coding distorts your P&L and produces an inaccurate BAS.
Exports to overseas customers are generally GST-free — but must still be recorded and reported correctly in your BAS as GST-free supplies. Import GST paid on goods entering Australia must be captured as an input tax credit. Getting either wrong produces an inaccurate BAS.
COGS — the actual cost of the products you sell, including purchase price, freight in, and import duties — must be matched against revenue to produce a meaningful P&L. Without it, gross profit is overstated and pricing decisions are made on inaccurate data.
Stripe, PayPal, Afterpay, and other payment gateways settle funds on different schedules and deduct their own transaction fees before depositing. Each gateway should have its own clearing account in your accounting software to track deposits and fees accurately.
Returns, refunds, and chargebacks must be recorded accurately to adjust both revenue and inventory levels. Unrecorded or incorrectly coded refunds overstate sales figures and produce inaccurate GST reporting — a source of BAS errors that compounds over time.
One dedicated graduate accountant managing your online business bookkeeping — platform reconciliation, GST, BAS, COGS, payroll, and management reporting — consistently, every week.
Shopify, Amazon, eBay, and WooCommerce payouts reconciled against gross sales — fees, shipping, refunds, and advertising costs separated into the correct accounts each week.
Domestic sales coded at 10% GST, exports coded as GST-free supplies, import GST captured as input tax credits — every transaction treated correctly for an accurate BAS.
Quarterly BAS prepared with all sales channels consolidated, GST correctly separated, and platform input tax credits claimed — accurate and ready for lodgement every quarter.
Cost of goods sold tracked against revenue each month — purchase price, freight in, import duties, and related costs matched to sales so your P&L shows real profit, not just bank deposits.
Stripe, PayPal, Afterpay, and other gateways reconciled with clearing accounts in your accounting software — fees separated, settlement timing managed, no unidentified deposits.
Pay runs processed for all employees, STP Phase 2 lodged every pay event, and super paid by ATO deadlines — under the correct award for your business type.
FreeMyCloud works with online businesses of every size — from individual operators and small ecommerce stores through to ASX-listed online retailers.
Book a free consultationFreeMyCloud bookkeepers work in Xero, MYOB, or QuickBooks — and are able to work alongside A2X, which automates the import of Shopify and Amazon payout summaries directly into your accounting software. A2X breaks each payout into gross sales, platform fees, refunds, shipping, and GST — saving significant reconciliation time and improving accuracy.
There is no requirement to change your selling platforms or accounting software. Your bookkeeper connects to your existing file from day one and works within the tools already in place.
Automates Shopify and Amazon payout imports into Xero or QuickBooks — the gold standard for marketplace reconciliation
Direct integration syncing sales, taxes, and shipping costs from Shopify into Xero automatically
Cin7, Unleashed, and similar apps that integrate with your accounting software for real-time COGS tracking
Dext, Hubdoc, and similar tools for capturing supplier invoices and expenses digitally before coding
FreeMyCloud bookkeepers are university-qualified graduate accountants with Australian experience, pre-trained in Australian GST, BAS, and payroll requirements before they begin with your business. They are able to work in Xero, MYOB, or QuickBooks alongside the platforms your online business already uses.
One dedicated bookkeeper is assigned to your business — not shared across a pool. The same person works in your accounts every week, building knowledge of your sales channels, your COGS structure, and your reporting requirements over time.
A dedicated, university-qualified graduate accountant for your online business — at 50–70% less than a local bookkeeper hire. No super, no leave entitlements, no recruitment overhead.
Four steps from first contact to your bookkeeper working in your accounts — no disruption to your store or selling operations.
15 minutes — tell us about your selling channels, accounting software, and what you need handled.
We match you with a graduate accountant with Australian experience and the right software skills for your business.
Invite your bookkeeper into your accounting software and platform tools. They review your chart of accounts and begin immediately.
Platform reconciliation, GST, BAS, COGS reports — maintained consistently every week.
I hold a university accounting degree and have Australian experience working in Xero and MYOB. I am able to take over the bookkeeping for your online business — reconciling your Shopify, Amazon, or eBay payouts weekly, coding income and expenses with the correct GST treatment, tracking your cost of goods sold, preparing your BAS each quarter, and producing monthly management reports so you can see what each channel is actually contributing to your bottom line.
I work in your existing accounting software and alongside the integration tools you already have in place — A2X, inventory management apps, or similar. I do not require a lengthy onboarding process and am able to begin working in your accounts within 3 business days of an initial consultation.
FreeMyCloud provides bookkeeping for online businesses of every size — from individual operators running a single Shopify store through to ASX-listed online retailers with complex multi-channel operations and reporting requirements.
FreeMyCloud provides bookkeeping for online businesses across every state and territory in Australia — ecommerce stores, marketplace sellers, dropshippers, digital product businesses, subscription businesses, and direct-to-consumer brands of every size, from individual operators through to ASX-listed online retailers.
Bookkeeping for online businesses involves financial management challenges that differ materially from traditional retail. Multi-channel selling across Shopify, Amazon, eBay, WooCommerce, and similar platforms generates high transaction volumes with complex fee structures. Each platform nets down gross sales against referral fees, fulfilment fees, advertising costs, shipping, and refunds before depositing a single payout — which must be reconciled against actual revenue, not treated as a bank deposit. Platform fees carry GST that can be claimed as input tax credits. Refunds must be recorded to adjust both revenue and inventory.
FreeMyCloud bookkeeping for online businesses covers multi-channel platform reconciliation, GST coding across domestic sales, exports, and imports, BAS preparation, cost of goods sold tracking, payment gateway reconciliation, payroll for any staff, and monthly management reporting. Our bookkeepers work in Xero, MYOB, or QuickBooks and are able to work alongside A2X, inventory management software, and other integration tools already in place.
FreeMyCloud provides bookkeeping for online businesses in Sydney, Melbourne, Brisbane, Perth, Adelaide, Canberra, Gold Coast, Newcastle, Geelong, Darwin, Hobart, and all regional areas of Australia.
What does a bookkeeper do for an online business?
A bookkeeper for an online business reconciles sales across all platforms (Shopify, Amazon, eBay, WooCommerce), separates platform fees from gross sales, codes income and expenses correctly for GST, tracks cost of goods sold, processes payroll for any staff, prepares BAS, and produces monthly management reports. FreeMyCloud bookkeepers work in your existing Xero, MYOB, or QuickBooks file alongside A2X and other integration tools.
Do Australian online businesses need to register for GST?
Yes, if your online business has a turnover of $75,000 or more in a 12-month period, GST registration is mandatory. Once registered, you collect 10% GST on taxable domestic sales and lodge a BAS quarterly. Exports of physical goods to overseas customers are generally GST-free — but must still be recorded and reported correctly. Digital products sold to Australian consumers attract GST regardless of where the seller is based.
Can a bookkeeper reconcile Shopify and Amazon sales?
Yes. FreeMyCloud bookkeepers are able to reconcile Shopify and Amazon payouts against your accounting software — separating gross sales, platform fees, shipping, refunds, and GST into the correct accounts. They are also able to work with A2X, which automates the import of Shopify and Amazon payout summaries into Xero or QuickBooks, significantly reducing reconciliation time and improving accuracy.
How is GST handled for exports from an Australian online business?
Exports of physical goods to overseas customers are generally GST-free, provided the goods leave Australia within 60 days of purchase. These sales must still be recorded and reported correctly in your BAS as GST-free supplies. Import GST paid on goods brought into Australia must also be captured and reported as an input tax credit. Your FreeMyCloud bookkeeper applies the correct GST treatment to each transaction type.
What is COGS and why does it matter for online businesses?
Cost of goods sold (COGS) is the direct cost of the products you sell — purchase price, freight in, import duties, and related costs. Accurately tracking COGS against your revenue each month is essential to understanding your real gross profit margin. Without it, your P&L will overstate profit, pricing decisions will be made on inaccurate data, and your tax position may be incorrect.
How much do bookkeeping services for online businesses cost?
FreeMyCloud bookkeeping for online businesses typically costs 50–70% less than employing a local bookkeeper. There are no setup fees and no lock-in contracts — no superannuation, leave entitlements, or recruitment costs. Use the savings calculator on our website for a personalised estimate.
How quickly can bookkeeping for an online business start?
Most FreeMyCloud clients are operational within 3 business days of an initial consultation. Your bookkeeper is pre-trained and ready to begin from day one — minimal onboarding required, and no disruption to your store or selling operations.
Is there a lock-in contract?
No. FreeMyCloud operates without lock-in contracts or minimum terms. You are free to cancel at any time. There are also no setup fees.
Book a free, no-obligation consultation. Tell us about your selling channels and accounting setup — and we will have the right bookkeeper operational within 3 business days.
