AR & AP Management — Australia
FreeMyCloud provides Australian businesses with a dedicated, university-qualified graduate accountant who manages both sides of your ledger — tracking what clients owe you, processing supplier invoices, preparing payment runs, and keeping your accounts receivable and payable accurate and current at all times.
Accounts receivable is the total of all invoices you have issued to clients that have not yet been paid. Managing AR means tracking every invoice from the moment it is issued to the moment it is paid — matching incoming payments, maintaining an accurate outstanding balance, and following up accounts that become overdue.
Accounts payable is the total of all supplier invoices you have received that have not yet been paid. Managing AP means capturing every supplier invoice as it arrives, coding it correctly to the right account and GST category, reconciling it against purchase orders where applicable, and preparing payment runs for your approval on the correct schedule.
"Australian businesses — from individual operators to publicly listed companies — deserve bookkeeping support that is qualified, reliable, and properly priced."
Julian Mahoney, Founder & Director, FreeMyCloud Book a Free ConsultationWhen invoices are not tracked consistently, suppliers are not coded correctly, and payment runs are not managed systematically, both sides of the ledger fall behind — creating cash flow uncertainty, supplier relationship risk, and inaccurate financial records.
Without a systematic process for tracking which invoices are overdue and sending reminders on a schedule, slow payers become chronic late payers. The impact compounds over time — an invoice that would have been paid in 14 days with a prompt can stretch to 60 or 90 days without one, directly affecting cash flow.
Supplier invoices that sit in email inboxes, on desks, or in piles are not in the accounting software — which means accounts payable balances are understated, expense coding is inaccurate, and BAS figures cannot be relied upon. By the time they are entered in bulk, the period has already been reported.
Without current AR and AP records, there is no reliable way to forecast cash flow for the coming weeks. You may know your bank balance — but you do not know how much is outstanding from clients, or what supplier payments are due and when. Both pieces of information are needed for meaningful cash flow management.
When supplier invoices are not managed systematically, late payment penalties and damaged supplier relationships are common — as are duplicate payments when the same invoice is entered and paid more than once. A managed AP process prevents both, and a payment run prepared by your bookkeeper for your approval adds a review step before funds leave the business.
Not every supplier invoice carries GST at the standard rate. Some purchases are GST-free, some are imported services with different GST treatment, and some carry no GST at all. When supplier invoices are bulk-entered without careful coding, GST is frequently applied incorrectly — producing an inaccurate BAS and either overpaying or underpaying the ATO.
When a supplier sends a statement showing amounts outstanding that do not match your records, reconciling the discrepancy is time-consuming without current, accurate AP records. Missing invoices, incorrectly applied credits, and payment timing differences all create reconciliation gaps that accumulate if not managed regularly.
Your dedicated bookkeeper handles both AR and AP consistently — so money coming in is tracked and followed up, and money going out is coded correctly and paid on time.
Everything owed to your business — tracked, reconciled, and followed up.
Every issued invoice recorded and monitored from issue to payment — nothing falls through the cracks.
All incoming payments matched to the correct invoice daily — outstanding balances kept accurate.
Monthly report showing outstanding balances by client and age — current, 30, 60, 90+ days overdue.
Payment reminders sent on your behalf at agreed intervals — documented and professional, on schedule.
Everything your business owes — captured, coded, and ready to pay on time.
Invoices captured via Dext, Hubdoc, or email — coded to the correct account and GST category and entered promptly.
Monthly aged payables report showing what is owed to each supplier and when it is due — so nothing is paid late.
Payment runs prepared for your approval — amounts, payees, and due dates reviewed before any funds leave the business.
Supplier statements reconciled against your AP records — discrepancies identified and resolved before they become disputes.
Payment authorisation: FreeMyCloud prepares payment runs for your review and approval. Authorisation to release payments always remains with you or an authorised signatory within your business. FreeMyCloud does not have access to release payments on your behalf.
FreeMyCloud bookkeepers are university-qualified graduate accountants with Australian experience, pre-trained in Australian GST, BAS, and accounting requirements before they begin with your business. They work in Xero, MYOB, or QuickBooks — managing your accounts receivable and accounts payable as a single, integrated function rather than two separate tasks.
One dedicated bookkeeper is assigned to your business — the same person every week, building knowledge of your clients, your suppliers, your payment terms, and your cash flow patterns over time. Both AR and AP are maintained consistently, and your financial records reflect your actual position at all times.
AR and AP management is included as part of the bookkeeping service — not charged separately. A dedicated graduate accountant at 50–70% less than a local hire.
Four steps from first contact to both sides of your ledger actively managed.
15 minutes — tell us about your invoicing process, your suppliers, your payment terms, and your current AR and AP position.
We match you with a graduate accountant with Australian experience and the right software skills for your business.
Your bookkeeper reviews your existing AR and AP records, sets up aged reporting, confirms follow-up schedules, and agrees invoice capture processes with you.
AR tracked and followed up, AP coded and payment runs prepared — every week, consistently.
I hold a university accounting degree and have Australian experience working in Xero and MYOB. I manage both sides of your ledger as a single, integrated function — tracking every invoice you issue, matching incoming payments daily, sending overdue reminders on schedule, capturing every supplier invoice as it arrives, coding it to the correct account and GST category, and preparing payment runs for your approval each week.
You always authorise payments before they are released — I prepare the payment run for your review, not for automatic release. Your accounts receivable and accounts payable records are current and accurate at all times, giving you a reliable picture of cash coming in and going out, not just your bank balance.
FreeMyCloud provides accounts receivable and payable management for Australian businesses of every size — from individual operators through to ASX-listed companies with high invoice volumes and complex AP and AR requirements.
FreeMyCloud provides accounts receivable and payable management for Australian businesses of every size — from individual operators and small businesses through to ASX-listed companies with high invoice volumes and complex AR and AP requirements, across every industry and state and territory in Australia.
Accounts receivable is the management of money owed to your business — tracking issued invoices, matching incoming payments, maintaining an accurate outstanding balance, and following up overdue accounts on a systematic schedule. Accounts payable is the management of money your business owes — capturing supplier invoices as they arrive, coding them correctly, reconciling them against supplier statements, and preparing payment runs for authorisation. Together, AR and AP management gives you a reliable view of cash coming in and going out — separate from, and complementary to, your profit and loss position.
FreeMyCloud AR and AP management is handled by a single dedicated bookkeeper working in your Xero, MYOB, or QuickBooks file each week — so both functions are integrated with your broader bookkeeping records and your monthly BAS preparation. Payment authorisation always remains with you; FreeMyCloud prepares payment runs for your review and approval, not for automatic release.
FreeMyCloud provides accounts receivable and payable management in Sydney, Melbourne, Brisbane, Perth, Adelaide, Canberra, Gold Coast, Newcastle, Geelong, Darwin, Hobart, and all regional areas of Australia.
What is the difference between accounts receivable and accounts payable?
Accounts receivable (AR) is money owed to your business — invoices issued to clients that have not yet been paid. Accounts payable (AP) is money your business owes — supplier invoices received that have not yet been paid. A bookkeeper manages both: tracking and following up money coming in, and capturing, coding, and preparing payments for money going out.
What does a bookkeeper do for accounts receivable?
A bookkeeper records all issued invoices, matches incoming payments against the correct invoice, produces aged receivables reports showing what is outstanding and for how long, and sends payment reminders to overdue clients on an agreed schedule — with all activity documented in your accounting software.
What does a bookkeeper do for accounts payable?
A bookkeeper captures supplier invoices via Dext, Hubdoc, or email, codes them to the correct account and GST category, reconciles them against purchase orders or supplier statements where applicable, and prepares payment runs for your approval — ensuring suppliers are paid accurately and on time.
Can a bookkeeper process supplier payments on my behalf?
FreeMyCloud bookkeepers prepare payment runs — a list of supplier invoices due for payment, fully coded and ready to authorise — which are then reviewed and released by you or an authorised signatory within your business. Authorisation to release payments always remains with you; FreeMyCloud does not access or release payments directly.
How much does accounts receivable and payable management cost?
FreeMyCloud AR and AP management is included as part of the bookkeeping service — not charged separately. The overall cost is typically 50–70% less than employing a local bookkeeper. There are no setup fees and no lock-in contracts.
How quickly can accounts receivable and payable management start?
Most FreeMyCloud clients are operational within 3 business days of an initial consultation. Your bookkeeper reviews your existing invoicing and supplier processes and begins managing both immediately.
Is there a lock-in contract?
No. FreeMyCloud operates without lock-in contracts or minimum terms. You are free to cancel at any time. There are also no setup fees.
Book a free, no-obligation consultation. Tell us about your invoicing process, your suppliers, and your current AR and AP position — and we will have the right bookkeeper managing both within 3 business days.
